The Responsible Person Service is a legal requirement as part of UK and EU product and labelling compliance responsibilities. Depending which EU/UK regulation the product is identified as will determine which set of rules, supporting documents and requirements are required.
Before expanding sales into the EU marketplace, it is vital that the product has been risk assessed and tested for safe use, this is usually done by the manufacturer and can be carried out by a third party. Any relevant registrations and certification for product specific regulatory bodies are required to be notified as part of the product compliance process.
Performing the steps towards regulatory compliance is a process that requires constant monitoring and updating, in the case of adjustments of the product, the supporting documents required to apply for Responsible Person will need to updated accordingly.
The role of the Responsible Person is to guarantee compliance before the European and UK authorities and product is safe for intended use and for monitoring and inspection purposes.
There are two fundamental requirements. Having both ensures you are fully compliant with the EU regulations and Amazons stringent policies for all sellers. Without responsible persons you could face hefty fines and the risk of your listings being removed. The responsible persons must be an economic operator with the UK & EU who is responsible for certain compliance tasks.
The required components are:
(1) A dedicated address on all your product labels for the economic operator who is acting as the designated responsible persons.
(2) A sample of each product stored at that address. This is the default address that Trading Standards will use for any compliance checks.